Financial Assistance
- Graduate Financial Assistance
- Programs Eligible for Financial Assistance
- Withdraws and Title IV funds
- Student Financial Responsibility Agreement
- Payment Policy
- Employer Reimbursement
- Student Refund Policy
- Dismissal
- Business Office Hours and Contact Information
- Graduate Assistantships
- Published Length of Program
Graduate Financial Assistance
Graduate students who have been accepted into a degree-seeking program are eligible to participate in the Direct Loan, and the Direct Graduate PLUS programs. Eligibility is determined on an individual semester half-time enrollment review basis. Full-time graduate students may be eligible to participate in Federal Work Study Programs.
You must be a degree candidate (MA, MS, MSN, Ed.D. and Psy.D.) or pursuing graduate certification in one of the areas listed as eligible for financial assistance and enrolled at least half-time. Federal regulations specify that federal financial aid recipients must be US citizens, US nationals or eligible non-citizens.
The maximum per year Direct Federal Unsubsidized Student loan amount students may borrow is $20,500. In addition to the Direct Federal Unsubsidized Loan, students may apply for additional funding through the Federal Direct PLUS Loan program. Graduate students who are pursuing a Doctoral Degree of Clinical Psychology are eligible to receive an increased Direct Federal Unsubsidized loan amount for an Academic year and are also eligible for a higher aggregate limit for Direct Federal Unsubsidized loans.
Please note that graduate students may borrow the Direct Stafford Unsubsidized loan and the Direct Graduate PLUS Loan up to their education budget. These students must be enrolled at least halftime as a matriculated student in an eligible degree seeking program. The budget assigned to the graduate students encompasses tuition, living expenses, books, supplies, and personal, transportation, and misc., expenses. If your expenses are more than the allowed budget, we suggest that you submit the Budget Increase Form. This form can be found at www.immaculata.edu under financial aid. You will be asked to supply supporting documentation.
A Free Application for Federal Student Aid (FAFSA) must be filed annually to establish eligibility for the Direct Loan and Graduate PLUS loans. Applications are to be completed and are available online at www.studentaid.gov
How to Apply
- Free Application for Federal Student Aid (FASFA). You can complete it on the web at studentaid.gov signing with your FSA ID. The FASFA must be completed every year. Immaculata University code is 003276.
- Immaculata University Student Aid Application. This is required, since it will be the way we will know if you want a Direct Loan and how much you are requesting. This will also give us your planned enrollment and registration status. Students will receive an FASFA Received email confirmation. Within the email will be a link to complete and submit the Institutional Application online.
- Entrance Interview Counseling. New graduate students and all first-time borrowers at Immaculata must complete entrance counseling prior to receiving any loans. On-line loan counseling is available at studentaid.gov
- Master Promissory Note (MPN). All student loan borrowers must complete a Direct Loan MPN. The MPN is available online at studentaid.gov
The application process will take about 2-3 weeks to complete. Please apply at least three weeks prior to your planned registration date. This will allow for sufficient time for processing prior to registration.
You will be emailed an award letter after:
- All of your forms are complete and on file in the University Financial Aid Office and
- You have enrolled at least half-time per semester and
- All requests for additional documentation are fulfilled.
Please remember that you must maintain at least a 3.0 cumulative GPA for renewal of any student aid for the next academic year. Policy allows $20,500 Direct Student loan per academic year.
We request that you enroll for classes at least half time prior to the beginning of each semester to ensure timely receipt of funds. In the graduate programs enrollment for financial assistance purposes is:
- Full time 9 credits per semester
- Half time 4.5 credits per semester
Private Educational Loan Program
Private Educational Loans (also called Alternative Loans) are designed to help students who need additional funding to meet educational costs. Students are strongly encouraged to complete a FAFSA each academic year, and to make sure they have completed all the necessary steps to take advantage of any federal aid for which they are eligible. Students should also consider, and apply for, the federal Direct Loan programs (Direct Student Unsubsidized, and Federal Direct Parent and Graduate PLUS Loans) before applying for a private educational loan.
To apply for a Private Educational Loan, either submit an online application on the lender’s website, or call the lender for a paper application. Lender will perform a credit check and notify borrowers of approval or denial. Borrowers who apply with a co-signer/co-borrower greatly improve their chances for the loan to be approved and receive lower interest rates and fees. Borrowers are encouraged to apply by July 15 each year to ensure funds are available to be applied for each billing cycle.
Additional application and information regarding both Federal Student Loans and Private Educational loans may be reviewed at immaculata.edu.
Programs Eligible for Financial Assistance
Financial assistance in the form of a Direct student loan is available for the following graduate degree programs:
Doctoral Programs
- Educational Leadership and Administration (Ed.D.)
- Higher Education (Ed.D.)
- Clinical Psychology (Psy.D.)
- Counselor Education and Supervision (Ph.D.)
Master of Arts Programs
- Clinical Mental Health Counseling
- Educational Leadership
- Music Therapy
Master of Science Programs
- Clinical Nutrition, combined with Dietetic Internship
- Criminal Justice
- Nutrition Education and Counseling
- Strategic Leadership
- Health Care Management
- Higher Education
- Master of Science in Nursing (MSN)
Master of Athletic Training
Master of Business Administration
Financial assistance in the form of a Direct student loan is available for the following certification programs:
- PK-4 School Teacher
- Secondary School Teacher
- PK-12 Special Education Teacher
- Reading Specialist
Financial assistance in the form of an Alternative student loan is available for the following certifications:
- Supervisor, Special Education
- Supervisor, Single Subject
- Supervisor, Curriculum and Instruction
- Supervisor, Pupil Personnel Services PK-12
- Principal K-12
- School Counseling (PK-12)
- Letter of Eligibility – School District Superintendent
- Endorsement in Instructional Coaching
- Endorsement in Mathematics Coaching
- Endorsement in Social, Emotional and Behavioral Wellness
- STEM Endorsement
Teacher Certification and Graduate Prerequisites
Financial assistance in the form of a Direct loan in the amount of $5,500 subsidized and $7,000 unsubsidized, depending on eligibility, is available for special education, elementary and secondary teacher certification and prerequisites required to be accepted into a graduate program.
Based on federal guidelines for student eligibility, students enrolled in post-baccalaureate teacher certification are considered 5th year undergraduates. Enrollment must be at least half time, 4.5 credits or more.
For teacher certification programs, a Free Application for Federal Student Aid must be filed every year and 24 credits passed in the academic year in which you initially borrowed if the maximum $10,500 was borrowed.
Academic Experiences
Certain academic experiences, rather than credit hours, permit you to be classified as full- or half-time; these experiences include the following:
Practicum/Internship Students: the following guidelines outline most cases and indicate the minimum number of required hours in a field placement. If you are registered for practica or internship with questions concerning financial assistance eligibility, you should consult with the financial aid office.
Financial Aid – Academic Experiences
Practicum/Internships:
COUN692 300 hr Half-time
COUN693 300 hr Half-time
PSYC694 420 hr Half-time
PSYC714 250 hr Half-time
PSYC715 250 hr Half-time
PSYC716 250 hr Half-time
PSYC717 250 hr Half-time
PSYC724 250 hr Half-time
PSYC725 250 hr Half-time
PSYC726 250 hr Half-time
PSYC727 250 hr Half-time
PSYC780 375 hr Half-time
PSYC781 375 hr Half-time
PSYC782 375 hr Half-time
PSYC783 375 hr Half-time
PSYC786 & 787 (3 cr/semester) Full-time
PSYC788 & 791 (3 cr/semester) Full-time
PSYC792 & 793 (3 cr/semester) Full-time
PSYC794 0 cr Half-time
Note: full-time Psy.D. internship registration sequences may vary.
PSYC 786, 787, 788, 791, 792, 793
(1.5 cr/semester) Half-time
MUT 521, 522, 523 260 hr Half-time
MUT 524, 525 520 hr Full-time
NED 662, 663 or 664 (3 cr/semester) Full-time
Dissertations:
EDL 798, 799, or 800 (3 cr/semester) Half-time
PSYC 798, 799 or 800 (3 cr/semester) Half-time
HED 798, 799 or 800 (3 cr/semester) Half-time
Student Teaching:
EDL591 (3 cr/semester) Half-time
EDL592 (6 cr/semester) Full-time
We request that you register for credits prior to the beginning of the semester. Loans will be delayed due to late registrations. Payment of all balances not covered by financial aid is the responsibility of the student. Grades and future enrollment may be jeopardized if account balances are not paid in full. Please see Payment Policy below.
Withdraws and Title IV funds
If, for any given semester, you received aid under Title IV funding (Direct Loan) and withdraw from the University prior to the semester completion, a portion of the aid received must be returned to the appropriate lending institution. The portion to be returned is determined by federal regulations.
All Office of Financial Aid policies related to student status changes and aid eligibility may be viewed at immaculata.edu/admissions/financial-aid/policies/
Please contact the Student Financial Aid Office with any questions.
OFFICE LOCATION/HOURS:
Financial Aid Office
Immaculata University
Lettiere Center, Second Floor
Immaculata, PA 19345
Voice: 484-323-3028
FAX: 484-395-0068
Email: finaid@immaculata.edu
The office is open Monday-Friday, 9 a.m. to 4:30 p.m. Evening meetings with a counselor can be arranged.
Student Financial Responsibility Agreement
All students at Immaculata University are required to agree to the Student Financial Responsibility Agreement before registering for courses. The Agreement is available in the registration area of SSIU, accessible through MyIU, and defines the financial terms and conditions associated with course registration. This includes the student’s responsibility regarding payment of tuition and fees, IU email, electronic billing, late fees, financial holds, financial aid, course add/drop/withdrawal, change of name/address/phone number and debt collection/communications.
Payment Policy
Tuition, charges, and fees are assessed on a term basis and are due in full by the term payment due date unless a student enrolls into the IU Installment Payment Plan. Students registering on or after the term payment due date are required to pay at the time of registration. Once registered, a student assumes financial responsibility for charges. Term bills and monthly statements are generated electronically and available online in the Student Account Center, accessible through MyIU. Students are not permitted to attend class or occupy University housing with a financial hold. Late payment fees in the amount of $30 are assessed monthly.
It is the responsibility of all financial aid recipients to ensure that their financial aid is available by the term payment due date. Students with outstanding financial obligations will not be permitted to register for future terms, receive grades, teacher certifications, or diplomas.
Collection Practices
Immaculata University reserves the right to assign outstanding account balances to collection agencies.
Once an account is assigned to a collection agency, all communication by the student must be made through the collection agency. Accounts are reported to credit bureaus. Students are responsible to reimburse Immaculata for fees of any collection agency, which may be based on a percentage of the debt up to a maximum of 40% of the debt, and all costs and expenses, including reasonable attorney's fees, incurred in the collection efforts. All payments must be made directly to the collection agency; Immaculata cannot accept direct payments once an account is placed with a collection agency. The account is considered paid in full when the total debt is paid.
Students with 2 or more collection assignments do not qualify for the IU Installment Payment Plan.
Payment Methods
- Online, by logging in to MyIU, select the Student Account Center tile from the Student Dashboard.
- ACH or e-check payments do not have a convenience fee.
- Debit/Credit card transactions are available through TouchNet PayPath, there is a non-refundable convenience fee of 2.95% or minimum $3 charge.
- By mail. Make check payable to Immaculata University and mail to: Business Office, Villa Maria #14, 1145 West King Road, Immaculata, PA 19345. Include student name and ID# on the check.
- In person at the Business Office located in Rm. #14, terrace level of Villa Maria between the hours of 8:00 a.m. and 4:03 p.m., counter service closes at 4:00 p.m. Credit card transactions are not accepted.
- A payment dropbox is located outside the Business Office doors, terrace level of Villa Maria. Include student name and ID# in on the check.
Questions may be directed to studentaccounts@immaculata.edu or by phone at 484-323-3178.
IU Installment Payment Plan
You may choose to enroll in the IU Installment Payment Plan, which distributes payments across due dates within the term. There is a $25 non-refundable installment plan enrollment fee payable at time of enrollment; this fee is not eligible to be included in the installment payment plan. Students must submit an Installment Plan Enrollment Form and pay the $25 fee each term. The enrollment form is located in MyIU, use the menu on the left side, select Resources, Student Finances, and scroll down to Business Office Documents & Forms.
To avoid account holds and a monthly late fee of $30, please remit payment at time of submitting the enrollment form. Payments are accepted online, in the Student Account Center. The minimum account balance to qualify for the installment plan is $200.
Fall Installment Dates: August, September, October, November
Spring Installment Dates: December, January, February. March
Summer Installment Dates: April, May, June
Winter Term: Not Available
Students with 2 or more collection assignments do not qualify for the IU Installment Payment Plan.
Employer Reimbursement
Students are responsible for providing to their employer the necessary documents to receive timely reimbursement. Immaculata offers a Course Reimbursement by term document that may assist with reimbursement. The Course Reimbursement by Term document lists course, tuition, and grade information. The form is located in S.S.IU; under the Student menu; Student Course Reimbursement Document.
Employer Tuition Assistance Program – ETAP
Immaculata offers direct employer billing to those who qualify, according to the following requirements:
- Students must submit an ETAP Form or employer’s Letter of Credit each term
- Employer must remit payment directly to IU within 30 days of billing
- Employer payment must not be dependent upon grade
For further information or to receive an ETAP Form, visit MyIU, using the menu bar on the left, select Resources then Student Finances. Scroll down to Documents & Forms.
Student Refund Policy
In compliance with Federal regulations, it is Immaculata University’s policy that credit balances on a student account resulting from the receipt of Federal Funds be refunded to the student, third party (such as a borrower) or lending institution. Immaculata will process refunds within 14 days of the start of the term and weekly during the term in accordance with Federal guidelines.
To be eligible for a refund, you must meet the criteria below. Once the criteria are met, your refund will be processed.
- Undergraduate full time – enrolled in at least 12 credits and all classes must have started.
- Undergraduate part time – enrolled in at least 6 credits and all classes must have started.
- Graduate Studies – enrolled in at least 4.5 credits and all classes must have started.
The Business Office processes and mails refund checks to the home address provided by the student. By logging on to MyIU and selecting the Student Account Center tile, students may elect to have their refunds deposited directly into their bank account. Refunds are based on the disbursement of funds and the order in which they are received on the student account. Refunds are issued to the student unless the Parent PLUS Loan creates the credit to be refunded. In this case the refund will be issued to the borrower. Credit balances resulting from non-Federal funds will be processed within three weeks after the credit occurs and issued to the appropriate party.
Credit balances (up to $800) may be transferred to the students’ University One Card to purchase books at the Campus Bookstore. We recommend you estimate the cost of books prior to contacting the Business Office who will transfer the funds to the OneCard.
Once a student has graduated or is no longer enrolled at Immaculata and all financial obligations have been met, eligible refunds will be issued.
Dismissal
The University assumes no responsibility to reduce or refund tuition and fees in the event of a student being dismissed from the University.
Business Office Hours and Contact Information
The Business Office is located in Room #14 Terrace Level, Villa Maria Hall and open Monday-Friday, 8:00 am - 4:30 pm. Counter service closes at 4:00. Modified summer hours begin in May and run through mid – August.
Voice: 484-323-3178
Fax: 610-251-9358
Email: studentaccounts@immaculata.edu
Graduate Assistantships
A limited number of full or partial graduate assistantships are available yearly. These provide for tuition reduction and stipend. Students are required to provide service under the supervision of a faculty or administrative mentor. Further details including the application and assistantship requirements will be made available in early spring.
Published Length of Program
Each academic program has a published program length, measured in years for the purposes of financial aid eligibility. The years are calculated based upon full-time study in the fall and spring semesters. Summer semesters do not count towards the published program lengths. To view a chart of program lengths for all Immaculata University programs eligible for federal financial aid, please visit immaculata.edu/admissions/financial-aid/policies/. Please note that exceeding 150% of the published length of program may impact Title IV financial assistance. For additional information students should contact their financial aid counselor.