Registration and Transcript Information
The Registrar’s Office is responsible for overseeing the registration process by which students enroll in classes. Registration dates, times, and deadlines are established by the University and published in the academic calendar.
Students register through Self-Service at Immaculata University (SSIU). Through the registration process, students assume academic and financial responsibility for the courses in which they enroll. Registration is not considered complete until all applicable registration requirements, including the Student Financial Responsibility Agreement, have been satisfied.
Auditing Courses
Having met prerequisites and, with approval from the academic advisor, a student may register to audit a course without receiving grades or credits. Audited courses must be indicated with an “AUD” in the credit-hour column on the registration form. Tuition for a course audited is the same as for a course taken for credit. While attendance at all class sessions is expected, completion of assignments, including examinations and term papers, is not required.
Changing course registration from credit status to audit status is permitted only during the Drop/Add period. Changing course registration from audit status to credit status is not permitted. The University reserves the right to cancel an audit registration if class size exceeds space available.
Cancellation Of Courses
The University reserves the right to cancel a course in the academic schedule because of insufficient enrollment or for any other valid reason. Notification of a cancelled course will be sent to students at their University email address.
Closed Classes
Closed classes are managed through the individual college registration offices.
Credit Hours
Immaculata University uses a semester-credit system when assigning credit to all courses. The credit hour policy is outlined in the IU Policy Manual, Volume V (Section 5.3.1).
Family Educational Rights And Privacy Act (FERPA)
Immaculata University complies with the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, which affords students certain rights regarding the privacy of and access to their education records.
FERPA generally prohibits the disclosure of personally identifiable information from a student's education records without the student's written consent, except as permitted by law.
The University has designated certain student information as Directory Information, which may be released without the student's prior written consent unless the student has submitted a valid request to withhold the release of such information. Students will receive annual notification of information designated as Directory Information, their rights under FERPA, and the procedures for restricting the disclosure of Directory Information.
Information regarding students' FERPA rights, the University's designated Directory Information, procedures for requesting access to education records, and instructions for restricting the release of Directory Information is available from the Registrar’s Office.
Directory Information
In accordance with the Family Educational Rights and Privacy Act (FERPA), Immaculata University designates certain student information as Directory Information. Directory Information may be disclosed at the University's discretion without the student's prior written consent, unless the student has submitted a request to restrict the release of such information.
The University's list of Directory Information is maintained and published by the Registrar’s Office. Students receive annual notification of the University's FERPA policy, the list of Directory Information, their rights under FERPA, and the procedures for restricting the release of Directory Information.
Students who do not wish to permit the release of Directory Information must submit a written request to the Registrar’s Office in accordance with the University's published procedures. A request to withhold Directory Information remains in effect until revoked in writing by the student or the student has graduated from Immaculata.
The University exercises discretion in responding to requests for Directory Information and may decline to release such information when permitted by law or University policy.
Prerequisite Overrides
In rare circumstances, the chair of the department/division in which a course resides may approve a student to enter a course without having satisfied the pre-requisite requirements. An approved override form must be submitted to the Registrar’s Office.