Registration-All Students
The Office of the Registrar is responsible for the oversight of the registration process by which students enroll in classes. Through the registration process, students assume academic and financial responsibilities for the classes in which they enroll.
To carry more than 20 credit hours during a semester, approval of the appropriate dean is required. Full-time undergraduate students will be charged in addition to full-time tuition for any credits beyond 18 in a given semester.
If a student withdraws and then reapplies, tuition will be assessed at the current annual tuition rate. Full-time students taking more than 18 credits per semester will be charged the current per credit rate for each additional credit. The tuition and financial aid for students who enrolled as full-time students but who have remained in part-time status studying at Immaculata for more than two semesters (Fall/Spring) and who seek to return to full-time status, will be assessed based on the current transfer tuition and financial aid rates. Exemptions for special circumstances will be reviewed by the vice president for Finance and Administration. Music lessons are billed separately.
Registration Holds
Students with a registration hold on their account may not register for classes until the hold has been resolved. Holds may result from financial obligations, academic standing, student conduct matters, incomplete admission requirements, or other University obligations. Students must contact the office that placed the hold to determine the steps necessary to remove the hold.
Repeating a Course
When a student repeats a course at Immaculata University, the highest grade earned will replace all previous grades for that course in the calculation of the cumulative grade point average (GPA). All attempts will remain on the academic transcript; however, only the highest grade will be included in GPA calculations. In the case of identical grades, the initial grade earned will be included in the GPA calculations.
A student may attempt a course twice without special approval. Any enrollment in a course, including a withdrawal, is considered an attempt. Enrollment in a third or subsequent attempt requires prior approval from the appropriate College Dean. Approval must be obtained before registering for the course. If approval for a third or subsequent attempt is not granted, the student may have to change their major or may be required to leave the University.
Individual programs may impose different repetition standards where required for accreditation, licensure, or other regulatory requirements. If program requirements differ from the general institutional policy, those requirements must be clearly stated within the appropriate program section of the academic catalog.
Students receiving financial aid are strongly encouraged to consult the Financial Aid Office to discuss the potential impact of repeating a course on aid eligibility and satisfactory academic progress.
Withdrawal from the University
Students who wish to withdraw completely from the University must submit a written request and complete the University's official withdrawal process.
Students withdrawing from the University before the end of the term must also complete the official course withdrawal process for all enrolled courses. Complete withdrawal from the University is distinct from withdrawing from one or more individual courses. Course withdrawal deadlines are published in the Academic Calendar and remain in effect regardless of the date a student withdraws from the University. Students who do not officially withdraw from their courses by the applicable withdrawal deadline will receive the grade earned in each course.
Students who receive federal, state, or institutional financial aid are encouraged to notify the Office of Financial Aid before withdrawing, as withdrawal may affect financial aid eligibility.
Students who completely withdraw from the University must be formally readmitted before resuming their studies. Students who have not enrolled for one year will be considered inactive and must apply for readmission before returning.
Undergraduate students must consult with the Center of Undergraduate Advising when they are considering withdrawing from the University. A withdrawal is not considered official until this process has been completed.
Students seeking readmission after withdrawing must reapply through the admissions process.